Over 40% of project manager practitioners agree on solution functionality as a central aspect for choosing the project management solution (Statista 2023). However, project management functionality is more than the must-have functionalities such as Kaban boards, task creation, and issue tracking. Project managers strive to improve performance; therefore, they need highly customizable workflows.
Lately, we have received many inquiries regarding Notion as a project management solution. You may already use Notion for project management in your organization since it is an incredible and highly customizable project management tool with some shortcomings.
If you are looking for a Notion alternative for workflow automation, read carefully until the end, we are going to describe Redmineflux’s main features so you are best informe which solution fits better your organization’s needs.
By the end of this article, you’ll learn:
-Notion’s main features, advantages, and disadvantages.
-Redmineflux, an Open-source Notion alternative for product management.
Redmineflux is an innovative solution designed to simplify project management in business organizations. The Redmineflux developer team created a cost-efficient tool with agile principles at its core so project managers can eliminate unproductive tasks and focus on what matters: product deliveries. The advanced, feature-rich project management tool brings essential project management tools that users can extend with Redmineflux plugins.
It was developed on the open-source essential project management Redmine, improving its features and functionalities. The end-to-end tool brings agile boards, to-do lists, and roadmaps into one place, making your life as a project manager easy. Forget about jumping from one application to another to get the progress of an issue. The end-to-end solution integrates out-of-the-box dashboards, so monitoring the project status is natural and intuitive.
A central advantage is scalability, which allows customers to scale up and down operations according to their demand. Redminflux plugins extend the functionalities of your project needs, so you don’t need to buy unnecessary features.
Therefore, the solution fits small business needs ideally since it is flexible, customizable, and grows with the company.
Notion is a knowledge tool with a freemium model that allows note-taking, task tracking, to-do lists, and project management. The tool offers roadmaps, kanban boards, project plans, and store documents. One feature that catches your attention is Notion databases since they enable data exchange between projects.
At first sight, Notion interface can be daunting due to its block-based workspace, a customizable solution to define the end-to-end project workflow. The main advantage of Notion is the customization, it allows project managers to define their project setup without compromise. Project managers do not need to jump between solutions since Notion single application integrates seamlessly all resources. Later, Notion Team introduced AI-powered workspace to support note summaries.
Notion has a vast and vibrant community hosting events on several platforms, such as Facebook, Discord, LinkedIn, and live events. Moreover, Notion encourages users to get involved by becoming Ambassadors, Notion Campus Leaders, and Champions Leaders inside companies, making being part of the community exciting and empowering.
Each organization has its own needs, depending on the team size and complexity of processes. However, all project managers focus on increasing resource efficiency and meeting deadlines. An end-to-end solution can make a difference, pulling out resources in the same direction and reducing communication. Before you make up your mind about what product is better than the other, let’s make a comparison on the feature level, compatibility, and pricing model.
Notion (Project Management)
Project Management Tools
Kanban board, Task Creation, and Roadmaps. Highly customizable. However overwhelming, templates are needed
Plugins include a Gantt Diagram, Agile Board, Checklist, Workload, and Timesheet.
Monitor & Tracking
No milestone tracking for project management
Tracking and monitoring out-of-the-box.
Real-time collaboration, no mentioning feature
Mentioning with @ to assign team members.
Web, Desktop, and Mobile App
Atlassian Jira, Slack, Github, and Asana
Several Plugins, plus Redmine third-party such as GitHub, Google Calendar and BitBucket
Plus ($8 per user/month)
Business ($15 per user/month)
Enterprise (Contact Notion)
Each plugin alone is free to $399. Plugins Combo essential for $949 and Plugins Combo complete for $1949
Project managers expect a standard toolbox from a project management solution. Creating tasks is a standard feature, allowing users to create a to-do list or, in a more fashionable way, a Kanban board. While Redmineflux brings a user-friendly and out-of-the-box feature for task creation Kanban board, and roadmaps, Notion provides a highly customizable workspace. New Notion’s users can start with available templates.
After the project planning phase, or sprint planning phase, the team starts working on the issues, a project manager wants to track the status. The monitoring feature is critical to keep the project on track. Notion was developed for task creation and team collaboration, so no monitoring report or milestone tracking is available. On the other hand, Redmineflux allows real-time tracking on the next release. Project managers using Redmineflx can identify and prioritize tasks based on informed decisions.
Project management is about team collaboration and, above all, communication. Redmineflux enables team members to collaborate on tasks using mentions, a feature for notifying co-workers about new issues or changes. It is an easy, effective, and convenient tool to improve team collaboration and keep everyone on the same page. Notion centralizes project information in one place, where team members collectively collaborate and share in the form of notes or tasks.
The project phase is hectic, and a project manager must stay on top of every action point. Accessing project information over several devices can be handy and save a lot of headaches. Notion offers a compatible version for web, desktops, and mobile. Notion stores your work in progress locally, so no work gets lost while you lose connection. Redmineflux offers an intuitive and user-friendly web application.
A factor to consider while looking for project management tools is the integration of third-party applications. Notion integrates several tools into one overview, offering integration to applications such as Atlassian Jira, Slack, Github, and Asana. Additional Notion supports automation for workflows over Zapier, Make, and Tray.io. Similarly, Redmineflux offers a wide variety of Plugins, and users can access the Redmine third-party plugin for integration with applications such as GitHub, Google Calender, and BitBucket.
Notion offers several tiers, from a free trial, $8 per user/month, to $15 per user/month. In contrast, Redmineflux offers several plugins for free, up to $399 for plugins for Timesheet or Workload. Moreover, Redmineflux offers Plugins Combo from $949, an essential package, to $1949, All Plugins Combo.
Redmineflux end-to-end solution offers an excellent fit for a startup business, and middle and big organizations. The plugins portfolio offers essential features such as Kanban board, issue templates, Gantt charts, and more advanced ones such as Workload and Timesheet. As a customer, you decide which plugins are best suited for you at the time. Additionally, there is no vendor-locking, Redmineflux is based on the open-source project Redmine, which is extensively supported by the community.
The intuitive Redmineflux user interface makes onboarding interesting and quick since it works on the same principle as other project management tools. Project stakeholders will be up and running in a few hours. Moreover, flexible reactive themes make Redmineflux appealing to users, enriching the project management experience.
An outstanding feature of Redmineflux is the Workload and timesheet plugin, which enables project managers to squeeze productivity and increase team performance. Further, Redmineflux aggregates project status into the roadmap level, giving you real-time status on the project. Last, the Redmineflux DevOps plugins seamlessly integrate CI/CD pipeline tooling with tasks and issues, giving project managers a detailed overview of the project.
Notion unique proposition is replacing several tools by integrating them into a workspace block. Having all project resources in one place allows project managers to manage issues effectively and reduce redundant communication, such as emails.
The intuitive interface of Notion allows users of any level to execute basic tasks, such as meeting notes, task assignments, and project collaboration. While the new concept of collaborative spaces is easy to start with, it is also time-consuming for complex projects, for some stakeholders, and also overwhelming to get used to.Therefore, templates are valuable to get you up and running quickly. The vast community supports new users with state-of-the-art documentation and knowledge exchange over community forums.
The web-based tool synchronizes with the project block if your computer stays connected to the internet. However, if your device loses Internet connection, the progress is stored locally and will sync later.
Additionally, Notion has a powerful feature to import project data from Asana, Jira, Trello, Confluence and among others CSV, which makes migrating to Notion fast and without headaches.
Notion offers a freemium with unlimited blocks for individuals and limited block teams. Small teams can use Notion for $8 per user/month. For middle-size organizations with several teams, Notion business is the best fit for $15 per user/month. Further, an enterprise option is available for advanced control (Price by contacting Notion).
In comparison, Redmineflux offers Plugins for free to $399 or a package called Plugins Combo. Plugins Combo started from $949 for essential features to $1949 for All Plugins Combo. Although each organization has different requirements, sizes, and needs, some assumptions are needed to compare both solutions. For example, a typical scrum team has 5 Developers and a product Owner. Adding up some project management overhead, finance and marketing, we can assume a team of ten members. Such a team will pay around $960 for the Notion business solution. However, using Redmineflux, the team will pay $949 for the essential plugins package.
In the blog post, we compared Notion and a Notion-like solution for task management, Redmineflux. The post included a feature-to-feature comparison, which focuses on project management. The analysis goes further into monitoring and tracking, collaboration tools, compatibility, and Integration. Notion’s main time-saving advantage is real-time team collaboration, reducing the need for meetings and email communication. However, this advantage has a tradeoff. Notion makes it challenging, and for some people overwhelming, to start with complex projects. Moreover, users are depending on templates to customize complex project activities. Project managers could feel like they are losing ground without any monitoring feature.
A Notion replacement for portfolio management is Redmineflux. Redmineflux makes working on project management efficient and appealing. Redmineflux Plugins integrates end-to-end project management workflow in one place without special training. The out-of-the-box monitoring feature allows the integration of bottom-up tasks and consolidates the status into Roadmap level, making possible real-time task monitoring.
As a project manager, consider not only the easy-to-use interface but also the training time of your team members. If you are using Notion consider trying out Redmineflux to improve team efficiency and productivity.